If you operate any type of eatery, café, or hotel, you may no doubt overlook the format of your food bill regularly. However, a professional food bill not only creates trust with your customers, but you can also keep accurate and compliant Financial records from your account tour information. So let’s make it simple and practical.
Using a modern food bill style and providing all account tour details – this is not only professionalism – it is transparency, trust and efficiency. Regardless if you have a café or managing a large hotel – your customers will see a high level of detail in a bill; it is simply another way to show you `care` about honesty and service.Start with your bills, identify the gaps and /or bring them up to date with tax and legal requirements. You will improve your brand image and your backend accounting process too.
FAQ: What is a Food Bill Format?
What is a food bill format?
A food bill format is the arrangement or structure used to create the final bill you will pass over to customers after they have eaten. Your food bill will include every piece of information you need to account for including your restaurant name, ordered items, prices, taxes and totals. A standard format helps present your business professionally and help eliminate misunderstandings from guests.
Adding account tour information on the bill?
Adding account tour information provides more accountability in your billing and forces accurate accounting record keeping. Account information can include things such as tax numbers (GSTIN), payment method, transaction id’s, and possibly even server names. Having this information readily available is valuable for any auditing functions, and can allow you to have a clear financial trail in case of disputes.
Should I have to report taxes separately?
Absolutely yes, if your business is registered for GST or any local taxes you have a legal obligation to report taxes clearly in the food bill. Reporting taxes separately will provide customers peace of mind that your price is authentic and your business is compliant.
Certainly! Can I format food bills differently?
Yes, and many restaurants do use their bills for branding which can include; their logo, personalizations available, thank you messages, discount possibilities, and or in some cases a QR code to send the desired feedback to the restaurant. The most important part, that needs to remain clear, is the itemization of the item, price, taxes and total.
How can a good bill format create customer trust?
A descriptive, well formatted plan will show the customer what they are paying for. When customers can see the itemized charges, taxes, etc, they will be more comfortable with the bill given to them, and less likely to challenge the total amount. Additionally, it will give a more professional look to customers and guests and may result in trust in your business.
Why is account tour information relevant?
When we refer to account tour information, we are referring to an itemized reflection which serves as a good format for your own accounting and internal auditing needs. The itemized reflection includes:
GSTIN or tax information
Transaction ID or reference
Payment splits (cash, card, UPI)
Discounts (if applicable)
Staff code or server name
As you become use to having account tour information included on your food bill format you will better able to look into searches for transactions, maintain everyday financial records while also offering protection against when you file taxes or when an officer inspects you as part of auditable procedures of business.
Reviews from Business Owners
“Last year we changed the layout of our food bill to contain complete account tour information. It has answered so many of our customer inquiries and also helped our accounting to be much cleaner.”
– Rina Malhotra, Restaurant Owner, Bangalore
“Our guests like to see on our bill, exactly what they are paying for. Now that we have implemented a detailed bill we receive so much better feedback from our customers.”
– Arun Gupta, Hotel Manager, Jaipur
The Spice Garden Restaurant
[Your Logo]
45 MG Road, New Delhi - 110001
Call: +91-9876543210 | www.spicegarden.inGSTIN: 07ABCDE1234F1Z5
Bill No: 0123 Date: 29-06-2025
Table No: 5 Server: Rahul
Item Qty Price Amount
Paneer Tikka 1 ₹250 ₹250
Butter Naan 2 ₹50 ₹100
Dal Makhani 1 ₹220 ₹220
Fresh Lime Soda 1 ₹80 ₹80
Subtotal ₹650
Service Charge (5%) ₹32.50
GST (5%) ₹32.50
Grand Total ₹715
Payment Method: UPI
Transaction ID: TXN123456789
Thank you for dining with us!
We hope to serve you again soon.
Scan this QR to share your feedback!
[QR Code]